Working on a presentation? PowerPoint might be the first thing you think of when you’re starting a new project, but it’s not the only way to tell your story. Even if you create slides in a program like Microsoft PowerPoint, you can easily convert your PPT file to a universally compatible PDF document before your presentation begins. If you’re wondering how to convert PPT to PDF for free online, Quicktools by Picsart is the answer. Here’s how to convert PPT to PDF instantly with Quicktools.
What’s the difference between PPT and PDF?
Whether you’re a teacher, manager, or student, you’re going to need to create and share presentations at some point. While most people create presentations with PowerPoint, PDF can also be a powerful tool to share your story and send your message. So, how can you choose the right file format for your next presentation?
Let’s start by understanding the differences between PPT and PDF. PPT (PowerPoint) is a file type created by Microsoft. It’s part of the Microsoft Office Suite of programs. PowerPoint files are composed of slides that can be edited to create slideshows, presentations, and proposals.
Meanwhile, PDF (Portable Document Format) is a file format created by Adobe to save and share documents across different devices. PDF documents can contain text, images, rich media, and more. As one of the most popular file types, PDFs are broadly supported. Thanks to their file compression and universal compatibility, they’re used across a wide range of different programs and devices.
Why should you convert PPT to PDF?
Now that you know the main differences between PowerPoint and PDF, why should you convert PPT files to PDF documents? From business reports to homework assignments, here’s why you should learn how to convert PPT to PDF for your next project.
PDF is universally compatible
Not everyone has Microsoft PowerPoint. Even though most business professionals have access to Microsoft services, it’s still a paid-for service. If you have to present on someone else’s laptop and they don’t have PowerPoint, PDF is a great go-to file format. With PDF, you can open files across any software or hardware without sacrificing your quality or formatting.
You’ll reduce the file size
If you’re creating a complex presentation filled with videos, pictures, and other rich media, you’ll have to deal with a large file size. And if you’re dealing with an older, slower computer, that usually means time-consuming uploads and more processing power to effectively display your presentation.
When you learn how to convert PPT to PDF, you eliminate the problem by compressing your file. Although PDFs can contain rich media, most PDF files are significantly smaller than PPTs, so you can create a smooth-running presentation from start to finish.
You can preserve formatting
Sometimes, creating an attention-grabbing presentation means pulling out all the stops, from bold fonts to unique backgrounds. But if you need to email your presentation to someone who doesn’t have those fonts installed, you can wave goodbye to your artistic genius.
The good news? PDF files can overcome this issue. PDF preserves your fonts, backgrounds, graphs, and other design elements to display your presentation as intended. No matter how they’re opened, all of your original design elements will be waiting there for you.
PDFs provide extra protection
Compiling your latest marketing report? Outlining business outcomes? If you’re sharing sensitive information, PDF files provide document protection for added peace of mind.
For example, PDF slideshows offer time limits for slideshows, password encryption options, and more. If you’re sending confidential information, you can require viewers to provide a digital signature to verify authenticity, which helps reduce the risk of sensitive information falling into the wrong hands.
How to save PowerPoint as PDF
When you save a PowerPoint presentation as a PDF file, you’ll freeze the file formatting and layout. This way, your viewers can view the slides on any device, but they can’t make any changes to your original presentation. Here’s how to save PowerPoint as PDF:
1. In Microsoft Powerpoint, click File on the top left toolbar. Then, choose Export from the dropdown menu.
2. Next, click Create PDF/XPS Document, and choose Create PDF/XPS.
3. Finally, choose where to save your file in the dialogue box.
It only takes a few seconds to save PowerPoint as PDF, but you’ll need Microsoft 365 or Microsoft PowerPoint to save your presentation as a PDF file. Fortunately, with free online conversion tools like Quicktools, you can easily convert PPT to PDF without any third-party software.
How to convert PPT to PDF on mobile
If you’re looking for quick ways to convert PPT to PDF on the go, you can convert presentations to PDF documents on your mobile device. Here’s how to convert PPT to PDF on mobile in just a few steps:
1. Download Microsoft Office for Android or iOS. Then, create a new PPT or open existing presentation slides using the Microsoft Office app.
2. Tap the Menu icon on the top left to open the side menu. Next, choose Share.
3. Here, you’ll have the option to share the Full Document or Current Slide. Choose Full Document, and then select Share as PDF Document.
If you want to save the new PDF file on your mobile device, you can attach it to an email and send it to yourself. Then, you can download the converted PDF from your email to your smartphone.
What’s the best way to convert PPT to PDF?
Finishing up a last-minute presentation? Need to send in a marketing report? No matter what your editing needs look like, Quicktools by Picsart can help you put the finishing touches on your project.
Quicktools offers an easy-to-use set of free online editing tools to solve your file conversion needs. Whether you need to convert files, create custom designs, or top off your design with irresistible AI-generated copy, Quicktools can be your MVP. And if you’re rushing to finish a last-minute project, you don’t need to download expensive third-party software to get started with Quicktools. From pro-grade design tools to file conversion, you can use the full suite of editing tools without any cost or registration.
When you’re searching for easy ways to convert PPT to PDF, Quicktools can save the day. Plus, you won’t have to worry about your file’s safety, even if you’re dealing with sensitive information. We’ll remove your file after conversion, so you can rest assured your files are safe.
How to convert PPT to PDF with Quicktools
When you need to convert PPT to PDF, all you have to do is upload your PowerPoint file to quickly convert it into a PDF document. And if you need to do some extra editing, you can use our online photo editor or free PDF tools to finish up your project.
Ready to get started? Here’s how to convert PPT to PDF in just a few clicks.
On the web:
1. Open the Quicktools PPT to PDF Converter.
2. Drag and drop your PowerPoint file into the dotted box. Or, click Select File and choose a PPT file from your library.
3. After you’ve uploaded your file, the PPT to PDF converter will automatically convert your PPT into a PDF.
4. Preview your new PDF file and click Download to save your PDF and use it as needed.
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